Articles, List Management, Tips and Tricks

How to Easily Create QR Codes and Online Contact Tracing Forms

This year, contact tracing has become a mandatory addition for all business venues across Australia. Many state governments have issued new restrictions to make businesses ditch the pen and paper and switch to digital contact tracing methods such as QR Codes and online forms*. 

However, it is equally important to make sure that all data your business is collecting is stored securely and only used for the purposes of contact tracing unless given explicit consent. With Vision6 all your data is stored on Australian servers and locked down by a security that is better than Fort Knox.

So here’s a step-by-step guide on how you can create your own branded contact tracing form, that meets all the data privacy standards, and keep your business compliant.

Don’t have a Vision6 account? You can sign-up for a free, full-featured trial today.

If you’re looking for a more detailed step-by-step process on how to create your contact tracing forms check out our support article, otherwise follow these simple steps below.

Get started in 8 simple steps!

1. First, log in to your Vision6 account. Otherwise, you can sign up and get started with your free account. 

2. Once you’re in, hit ‘Lists & Forms’ on your left sidebar. You will need to create a new list before you start creating your form. This list is where all your visitors’ contact information will be stored.

3. Click ‘New List’ where you can now select from a series of forms. For this case, you can select ‘Blank List’.

4. A pop-up will display on your screen, select ‘Edit List & Create Forms’.

5. You can now begin to customise your Covid-19 Contact Tracing form.  You can change colours, add or remove fields, add images or text so it lives and breathes your branding. Government has outlined the information businesses are required to collect below:

  • Full name
  • Phone number
  • Email address
  • Residential address
  • Date and time period of visit
    NOTE: Vision6 automatically records the date and time whenever a form is submitted. So if you’re creating two separate forms for check-in and check-out, this data will be automatically stored away in your Vision6 list. Alternatively, you can always add a drop-down field to your form which allows you to select an allotted time e.g. 1 hour, 1.5 hours, 2 hours etc. instead of creating two separate forms.
Example of COVID-19 Contact Tracing Form from BMW Brisbane

HOT TIP: Make the most out of these mandatory check-ins by adding a ‘consent component’ to your contact tracing form. This will give you permission to record and collect the data for marketing purposes.

6. Once your form is ready, hit ‘view form’ and grab the form link at the top.

7. Use your chosen QR code generator and insert your form link. You can adjust the colours, add your logo and even customise your design to suit your brand. Before you decide on a QR code generator make sure you do your research by checking reviews, credibility, ease of use and the level of their support.
Here’s a few safe ones recommended by KnowTechie:

8. When you’re happy with your design, download your QR code as either a PNG, SVG, PDF or EPS. You can now print this off to display for all your customers to see. If you’re printing and posting your QR code in-store, you will need to minimise the potential risk of QR spoofing or QRL-jacking.

If you’re after any additional information, here are our support articles:

Otherwise, you can contact our support team directly Our lovely customer service team are based in Australia will be more than happy to guide you through the process. 

*Disclaimer: Please check each state’s current business restrictions for coronavirus for the most up-to-date information. 

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